How Much Do Document Scanning / Imaging Cost?
We offer affordable document scanning prices starting as little as $.05 per page...We'll include everything your documents need for one simple price, your cost and job requirements may vary. Call Today!
The $.05 Per Page Includes:
• No job setup fee
• Black & White pages
• Letter or Legal size pages
• Document Page Preparation (clips and staples removed...)
• Simple index capture
• Output to TIFF or PDF image format
• 200-300 Dpi resolution
• Database file output
• CD-R storage with light scribe technology
• $250 minimum charge
Other Services Available - Contact us for Pricing
• Multiple File Folder indexing - name description is labeled for each file folder, set by you.
• OCR for Searchable PDF Files - B & W - No formatting - Search Capabilities Only
• Post-scan document stapling and re-assembly
• Document Destruction
• On-Site Document Scanning
*Double-sided pages counts as two pages for costing
*Prices and specifications subject to change without notice. Call Now!
If you ever need a file or document during the scanning process just give us a call and we will search and find the desired document, scan it and email or fax directly to you free of charge.
We can also be a service to you on a weekly, monthly, quarterly or yearly basis, making document scanning affordable for you and your business.
Please call us directly at (386) 749-9091 or click here to discuss your requirements and learn how we have can helped clients in your industry save thousands of dollars each year
On-Site Document Scanning Service
File 2 Disc understands that some documents contain sensitive information (resumes, medical records, financial information, legal documents, etc.) and can not leave the site.
We will supply all of the required equipment and an operator to scan your documents at your location, all we require is some space to work and electrical connection to operate.
We offer on-site document scanning service in all Central Florida areas including: Tampa, Orlando, Jacksonville, Daytona Beach, Gainesville, Ocala, Cocoa and Melbourne. Call for pricing.
Some of Our Clients Include:
• Law Firms (Litigations, Criminal Defense, Tax, Bankruptcy, Estate Planning, Wills, Probate , Trusts & Deeds...)
• County Governments
• Production & Broadcasting
• Professional Sport Teams
• Veterinarians
• Direct Mail Companies
• Real Estate Appraisers
• Non Profit Organization
• Manufacturing Companies
• Home Owners Association
• Private Individuals
How Does It Benefit You?
Document Scanning & Document Imaging Solutions for a paperless office that reduce costs, save time and money that can help your business realize results faster than you ever imagined. Document Scanning and Document imaging Services can get you there faster.
Did you know? Retrieving a single file or page from a storage box or file cabinet can cost $15 – $30 or More!
Turning filing cabinets and storage boxes into digital documents can help you
and your business:
• Reduce your paper volume and streamline your business
• Never lose a file again
• Improve customer service by retrieving information in seconds
• Lower storage costs and meet disaster recovery goals
• Follow your companies record retention requirements
Document Scanning or document Imaging refers to the actual transformation of paper documents into digital images. Hard copy paper documents are fed through scanning devices that incorporate specialized software and hardware to create a digital image that looks exactly like the document.
Digital documents can be easily retrieved and displayed instantly using file and image search inside windows application or adobe acrobat reader to view your PDF image files, which is available to anyone for download free of charge at www.adobe.com or you can also upload your files to a online server or access then directly from your CD or DVD, flash drive (USB) or an external hard drive.
Our Scanners are high speed document feed scanners.
What Type of Documents are Scanned?
Any type of records common to all businesses can be scanned, including:
Articles of Organization, Audit Reports, Bank Records, Board Meetings, Conference Materials, Contracts, (Mortgage Contracts, Real Estate Contracts, etc.) Correspondence, Environmental Reports, Expense Report Backup, Insurance Policies, Lease Agreements, Medical Records (EMR), Appraisal Reports, Payables, Payroll, Year End Reports, Personnel Records, Property Titles, Receivables, Student Records, Training Manuals, Vehicle Information, Workman's Comp Claims, Courts Records, Business Receipts, Legal Documents, Litigations, Wills, Deeds, Trust, etc.
Overview of the Document Scanning / Imaging Process
Document Preparation.
Document Prepping - Often the largest costs involved in a scanning project centers around the document preparation process. It’s labor intensive and there’s no way to get around that.
A review of your documents should reveal how many paper clips, staples, tears/rips, folded/crump, mixed sizes, etc. are in your files, can help you gauge the cost and scope of work to be done.
Document Indexing
Feel like your filing systems are an unorganized version of the Library of Congress? The ability to locate one document in an image library that contains millions is where accurate document indexing comes in to play—and without it, you just might tear out your hair.
There are three basic methods of indexing, back-up file conversion, full text and template fields.
(1) Back-up Digital File Conversion indexing (simple index capture) is when documents are all captured but will be indexed or coded on a box level, rather than at document or folder level. You will be able to pull the records up but will need to page through the documents to find the exact part being sought after.
This is a low cost bulk simple index capture process that is for files that need to kept but do not anticipate accessing regularly. This solution is for customers with serious storage concerns (as well as disaster recovery requirements) while not as focused on ease of retrieval.
(2) Full Text indexing will allow you to locate a word or phrase that appears in the document. It is useful in any situation where non-structured documents are being stored for retrieval.
(3) Template Field indexing uses a set of pre-determined fields or categories that occur within each document. This approach is used when a category search is the fastest way to retrieve a document. For example, loan # and Borrower Name are two fields that a mortgage processor would use to store signed loan documents in their image library.
Time to Scan
After your documents are prepped, it’s time for the actual scanning to take place. Using good scanners that can handle varying paper sizes and weights, color backgrounds and other real world considerations will lead to high quality images and accurate data capture.
Most scanning systems today have processing software that can and compensate for these issues.
What to watch out for
Knowing how the scanned images will be used will help you in selecting the correct resolution and determining if you need black and white, grayscale or color images.
Documents being published to the Web should be compact to load faster; so a high resolution is not needed or noticeable.
The scanning process should be able to adjust the orientation of the image automatically. Paper files often have a mix of portrait and landscape documents—another real world headache. During many scanning projects there can be a considerable time savings in the document prep process if each form does not need to be handled and oriented properly.
