DOCUMENT SCANNING SERVICES IN FLORIDA
File 2 Disc - Document Scanning Services in Florida offer affordable document scanning. Our company is family own business that specializes in taking care of all large or small businesses to meet their document scanning needs.
Let our digital expertise turn your paper document clutter into organized digital images with OCR-searchable PDFs. Streamline your workflow today!
Did You Know?
The majority of companies do not have adequate plans for recovery of their critical information and documents. Over 90% of all companies records and vital documents are on paper and susceptible to all forms of loss or destruction (e.g. fire, flood, theft, etc.) Approximately 60% of companies that cannot recover critical documents and data within 90 days of disaster end up going out of business.
Florida businesses are uniquely vulnerable to:
- Hurricanes
- Humidity
- Mold
- Flooding
- Protect your records before hurricane season
- Digitize your archives to prevent storm damage
- Stop mold from destroying your paper files
Turning filing cabinets & storage boxes into digital documents can help:
- Reduce your paper volume and streamline your business
- Help you to never lose a file again
- Improve customer service by retrieving information in seconds
- Lower storage costs and meet disaster recovery goals
- Follow your companies record retention requirements
We scan and index your documents to PDF or TIFF format and return them to you in the form of a CD/DVD or USB Flash Drive for one low simple price, making document management more affordable for your business allowing you to have digital documents within your company without purchasing any high dollar scanning equipment or special scanning software.
We want our clients to feel comfortable with their decision in choosing us to scan their documents to digital images. We are bonded and assure them that all of the documents are kept confidential.
We carve the most conducive path in order to reach the most beneficial outcome. Whether you are in need of bulk document scanning services or just need to digitize some personal files, we guarantee the job will be done right.
PRICING PER BOX
- No more counting pages or images.
- Double-sided pages count as one page, not two.
- Knowing your true cost before the first page is scanned.
- Great for Budgets!
CONTACT US FOR QUOTE!
How Much Does Document Scanning Services Cost?
The cost will differ with each project, but is typically done on a price per image. We convert your scanned files into PDF or TIFF format and return them to you in the form of a CD or USB Flash Drive storage. Affordable document scanning prices starting at $.04 per page. A 15” file box holds approximately 2,000-2,500 pages.
INCLUDED IN THE PRICE
- Black and White
- Converting letter & legal size pages
- Output to TIFF or PDF
- 300 DPI resolution
- CD-R or USB Flash Drive storage
- $200 minimum charge
Other Services Available:
(contact us for pricing)
- Document Page Preparation - This process is preparing the paperwork to be imaged. This can include repairing all rips, tears, removing all staples, paperclips, binders, tape, folds, sticky notes, etc. from the document. This process must be completed before scanning can begin.
- OCR Procession for Searchable PDF Files – This process of indexing will allow you to locate a word or phrase that appears in the document. It is useful in any situation where non-structured documents are being stored for retrieval.
- Multiple file folder index, for each file - This process of naming our documents once they have been scanned. This can be as simple as a single name per folder. The pricing for indexing varies on the number pages per file and length of index the field needed.
- Color Image Files - black and white, color, mixed (based on the original)
- Post-scan stapling & re-assembling - This process means documents are reassembled with staples, clips, binders, etc. into the original order and replaced back into it's folder.
- Secure Document Destruction - This process happens within 30 days of data delivery allowing the client time to review all scanning work before the documents are destroyed.
BENEFITS OF SCANNING DOCUMENTS
Did You Know?
On average business people spend approximately 10% of their time reading information and 50% of their time looking for it. Companies also make 19 copies of each document, spend $20 in labor filing each document, spend $120 in labor searching for misfiled documents during the required archiving of each document and lose one out of every 20 documents.
Outsourcing
Outsourcing complete or partial document scanning, document imaging to a qualified vendor with high production level equipment and software and well trained personnel, provides an economic and rapid solution that will allow you to focus on your current business while gaining the advantages of digitized documents.
Are your files taking over your office or an empty room now becomes a storage room?
Now is the perfect time to get those unwanted documents that need to be saved for years.
A great backup system, in case of fire, flood on any other disaster, it's a fast, easy and money saving way to search for the documents you need.
Document Scanning Services for a paperless office that reduce costs, save time and money that can help your business realize results faster than you ever imagined.
Store all your paper files into digital images on CD/DVD, USB Flash Drive or external hard drive or upload to an on-line web server for just pennies-a-page.
Scanned files can be printed and emailed directly from the disc that we send you.
We can work with you and your company to complete the job all at once or in stages to fit your particular budget.
If you ever need a file or document during the scanning process, just give us a call and we will search and find the desired document, scan and the email to you free of charge.
Whether you are in need of bulk document scanning services or just need to digitize some personal files, we guarantee the job will be done right.
Digital documents can be easily retrieved and displayed instantly using file and image search inside windows application or a PDF reader to view your PDF image files or you can also upload your files to an online server or access them directly from a External Hard Drive, USB Flash Drive or CD/DVD.
Hard copy paper documents are fed through scanning devices that incorporate specialized software and hardware to create a digital image that looks exactly like the document.
Our Scanners are high speed document feed scanners that capture information on the front and back side of every sheet of paper.